AGM2018

Annual General Meeting and Committee Election

Greenvale United will host it’s Annual General Meeting for 2018 on the 30th January 2018 at 7.30pm in the clubrooms. As per the constitution, all committee positions will be vacated during this meeting and an election will be held to select the new committee. All current members are eligible to stand and to vote for this selection process.

In the past we have only accepted nominations on the night of the AGM. In a change to the process and to provide better understanding of the candidates and roles, nominations for roles will also be taken in advance of the meeting. All members are eligible to nominate candidates.

All nominations will need to be for specific roles. To help in this we are providing a list of the roles and key responsibilities that are expected.

Online nominations will close 8pm on the 29th of January 2018

Nominations

Nomination can be taken via email. A nomination email needs to be sent to Election Officer and include the following. Nominations will also be accepted in written form in the clubrooms.

Your name (parents exercising their right to vote on behalf of Juniors or Miniroo players needs to include both their name and the childs name).

The candidate you would like to nominate (Where there maybe confusion around common names, you may be required to clarify your nomination, or you could include extra details, ie coach of team X, Team manager of X)

The position you would like to nominate them for.

For a nomination to be accepted, two members eligible to vote need to nominate the candidate, and the candidate needs to be available at the AGM and accept the nomination.

Scott Condon has agreed to be the Election officer for this AGM, and will be processing the nominations and confirming candidates. Any questions relating to the process or concerns can be directed to Scott via email Election Officer

 

Roles

President

– Direction for the overall club in all areas.

– Primary face of the club, and expected to liaise with FFV, council and other clubs.

– Chair committee meetings

 

Vice President

– President in waiting.

– Duties as per the President

 

Secretary

– Act as Secretary under the Law for the club. Complete clubs requirements with CAV etc.

– Lodge financial and AGM records as per Companies act requirements.

– Liaise with FFV and partner organisations.

– Handle all club correspondence.

– Schedule all committee events, agendas and minutes.

 

Treasurer

 

– Maintain the club finances.

– Manage all banking and reconciliation, including FFV accounts and payments

– Deliver financial report for the AGM and regular updates for the committee.

– Arrange audit of the books by independent third party.

– Advise committee on key financial decisions and directions.

 

Communication Manager

– Develop and implement club strategy with respect to Website, email newsletters, Social Media (facebook, twitter, etc), TeamApp, youtube, instagram etc.

– Develop brand and content for all channels.

– Manage key communications to players, coaches, team managers, committee, other volunteers and groups.

– Develop contacts within local media, with intent to expand our coverage in local newspapers etc.

– Input to all major advertising or publications made by the club.

 

Club Registrar

– Manage registration process for all players.

– Key personnel for MyFootballClub setup, maintenance, player acceptance, allocation to teams, acceptance as players/volunteers/coaches etc.

– Schedule and prepare registration days for all age groups.

– Field contacts regarding registration from prospective and returning players

– Develop campaigns for registration days.

– Maintain payments register for all registrations. (Money to be banked with the Treasurer, and full books to be kept of all payments and registrations)

– Develop registration packages in conjunction with age group co-ordinators, sponsorship manager and treasurer.

– Team Registration and enrolment for competitions.

 

Facilities/Operations Manager

– Liaise with council regarding status of playing grounds, club rooms, lighting etc. Including requests for extra grounds or facilities.

– Manage home ground usage during non game periods (pre season, practice matches, post season).

– Co-ordinate line markings weekly for the grounds

– Maintenance on clubrooms/canteen/bar etc.

– Co-ordinate cleaners for the clubrooms/canteen/bar

– Maintain signage and game equipment.

– Co-ordinate game day managers for all home game days.

– Co-ordinate and manage keys for all facilities and key distribution. Also schedule responsible parties for opening up and locking up each day.

– Develop operating policies for game day and training days. (Including opening up, closing down, setup (pitches etc))

 

Sponsors, Grants and Fund-raising Manager

– Develop sponsor acquisition and retention process. Including sponsor Database development.

– Acquire sponsors to meet the clubs minimum required sponsorship level as set by the committee.

– Develop new sponsorship opportunities and strategies.

– Identify and apply for grants suitable for the club.

– Identify and implement fund-raising opportunities for the club. (2016 will be the first year with a bar, this opens up new options for events and fund-raising).

 

Senior Co-Ordinator

– Core focus on the development, retention and promotion of Senior players.

– Responsible for co-ordination of all Senior/Open Teams. (Needs to work with the Female and Junior co-ordinators obviously)

– Develop pathway for open players to transition to Senior selection

– Co-ordination of Team Managers for the Senior sides.

– Develop policies and processes around trials and player selection.

– Develop and enforce standards of behaviour and team rules for Seniors (wrt to training, code of conduct etc)

– Work with Club Registrar to ensure all players are registered, (requires being present for registration day for Seniors), accepted and approved before game days.

– Co-ordinate Uniform sizing and distribution

– Co-ordinate team, and team manager meetings before and during the season.

– Facilitate communication updates to Team Managers and players through out the season

– Training schedule within allocated timeslots and ground allocation for Senior sides

 

Junior Co-Ordinator

– Core focus on the development, retention and promotion of Junior players.

– Responsible for co-ordination of all Junior Teams. (Needs to work with the Female, Miniroos and Seniors co-ordinators obviously)

– Develop pathway for Junior players to transition to Senior sides

– Includes decision rights on which teams juniors will play in (ie talented under 11’s do they play in an under 12’s or in an under 11’s)

– Co-ordination of Team Managers for the Junior sides.

– Develop policies and processes around trials and player selection where more than 1 side in an age group. This should include details on players of younger age, and or players with dispensation for their first year

– Work with Club Registrar to ensure all players are registered, (requires being present for registration day for Juniors), accepted and approved before game days.

– Co-ordinate Uniform sizing and distribution

– Co-ordinate player photos for ID cards

– Co-ordinate team, and team manager meetings before and during the season.

– Facilitate communication updates to Team Managers and players through out the season

– Training schedule within allocated timeslots and ground allocation for Junior sides

 

Miniroos Co-Ordinator

– Core focus on the development, retention and promotion of Miniroos players.

– Responsible for co-ordination of all Miniroo Teams. (Needs to work with the Junior, and Female co-ordinators obviously)

– Co-ordination of Team Managers for the Miniroos sides.

– Work with Club Registrar to ensure all players are registered, (requires being present for registration day for Miniroos), accepted and approved before game days.

– Co-ordinate Uniform sizing and distribution

– Co-ordinate team, and team manager meetings before and during the season.

– Facilitate communication updates to Team Managers and players through out the season

– Training schedule within allocated timeslots and ground allocation for Miniroos sides

 

Female Co-Ordinator

– Core focus on the development, retention and promotion of Female players.

– Responsible for co-ordination of all Miniroo, Junior and Senior Female Teams. (Needs to work with the Junior, Miniroos and Seniors co-ordinators obviously)

– Develop pathway for Miniroos girls to transition to Junior girls, to Open Womens

– decision rights on which teams girls will play in (ie under 10’s do they play in an all girl under 11’s/12’s or in a mixed under 10’s)

– Co-ordination of Team Managers for the female sides.

– Work with Club Registrar to ensure all players are registered, (requires being present for registration day for Female players), accepted and approved before game days.

– Co-ordinate Uniform sizing and distribution

– Co-ordinate team, and team manager meetings before and during the season.

– Facilitate communication updates to Team Managers and players through out the season

– Training schedule within allocated timeslots and ground allocation for Female sides